• Full Time
  • Newbury

We are looking for a Health & Safety and Facilities Manager to run the FM equipment and maintenance schedule and for three sites. You will also be responsible for the Health & Safety agenda across the business delivering the H&S training programme, including warehouse equipment, and ensuring legislation compliance.

You have significant facilities management and H&S experience. Prior experience of managing a third-party FM supplier and project management is preferable. There will be the opportunity for both personal and role development.

GFS are a leading provider of technology-oriented solutions to the eCommerce and Logistics markets. You will be joining fast-paced, dynamic environment at a time of exciting growth.

Key responsibilities

Health & Safety

  • Ensuring the business is legally compliant with all health and safety legislation
  • Implement practical and effective methods, both preventative and remedial, of promoting health and safety and safe working practices in the workplace
  • Carry out all risk assessments and special assessments for each GFS site as required by business, including display screen equipment, manual handling, lone working, forklift loading, pregnant workers, young workers etc
  • Recommend control measures and advise on the standard of P.P.E. issued to employees
  • Managing and co-ordinating audits, including liaising with external contractors
  • Monitoring health and safety risks and hazards in the workplace
  • Working with and training all employees to manage, monitor and improve the health and safety standards in the workplace
  • To highlight areas where training/certification is required to meet the standards imposed by legislation, Approved Codes of Practice, or H.S.E. guidance
  • Managing emergency procedures (such as fire alarm drills) and organising emergency teams such as fire marshals and first aiders
  • Organise H&S representative/committee meetings as per statutory requirements
  • To assist where necessary in carrying out investigations into all accidents and near-miss incidents and to record the findings on the relevant forms
  • Identify and promote new techniques for improving health, safety and welfare
  • Promoting a positive health and safety culture throughout your organisation

Facilities Management

  • Responsible for the operation and maintenance of building systems and services at all GFS sites
  • To be responsible for the overall security arrangements of the premises including ensuring that staff are aware of the procedures on security and the use of alarm systems, that there is an appropriate system of key holding management, that periodic reviews are conducted and that appropriate progress is followed through. To issue and monitor the use of security cards and keys
  • Ensure the standards of cleanliness are high, and that the cleaning contract is value for money
  • To be responsible for the installation and maintenance of all firefighting and fire alarm systems
  • To ensure the maintenance and periodic checking of fire and other safety equipment by specialist contractor
  • Work closely with the managing agent to ensure the safe operation and effective maintenance of commercial areas
  • To manage all aspects of any building projects and maintenance work undertaken on the campus and act as a point of contact with regard to liaising with building contractors and other related professionals, including contract negotiations
  • Inspect buildings’ structures to determine the need for repairs or renovations and report to Head of Compliance
  • Manage all FM service contracts
  • Perform all FM administrative duties including raising purchase orders, keeping records and perform analysis and forecasting


  • Support head of Compliance with GDPR requests
  • Maintain records of processing operations
  • Ensure we address all queries from data subjects within legal timeframes (e.g. delete their information from our databases)

Education, Experience and Skills Required

  • An industry recognised qualification, a NEBOSH general certificate at the minimum
  • BIFM Level 2 or 3, or working towards qualification
  • Credible experience in facilities management, including preventative maintenance
  • Health & Safety experience, including operations
  • Previous multi-site experience is preferable
  • Understanding of the application of the Health and Safety at Work Act 1974 and other relevant legislation
  • Project management experience is preferable
  • Excellent written and verbal communication skills in order to work with, provide advice to, train, and promote excellence in Health and Safety all staff
  • Ability to engage and influence internal and external stakeholders, including at a senior level
  • Ability to travel to geographical sites away from your home base
  • Ability to work under pressure in a fast-paced, dynamic environment
  • Strong teamwork skills are essential

To apply for this job email your details to faythe.ginger@gfsdeliver.com.